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«Conditions Leading to the Review The Campus Information Technology Plan (CITP) Cost Savings Subcommittee (CSS) was formalized at the first meeting of ...»

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 Extend services to the regional campuses  Expand SMARTcomputing to include software deployment for the University as a whole

Page 9  Expand the use of community clusters

* Non IT related suggestions were forwarded to the Sustaining New Synergies committee  Outsource Boiler TV to Comcast and do more external advertising with some funds coming into Purdue.

 Eliminate hard copy for Inside Purdue, etc.

 Remove individual microwaves, refrigerators, coffeepots, crock pots, etc from offices.

Appendix B – Core Principles To achieve this ambitious target, we approached our work quickly and carefully. In order to keep the

proper focus, our work was guided by the following principles:

 Our plan will seek collective leverage of Purdue’s total investment in IT.

 We will be transparent and inclusive in our effort to develop the optimal approach for meeting the $15M challenge.

 We must work quickly to meet the Campus IT Plan Committee deadlines.

 Although there are many areas of cost savings, we will focus our efforts on those savings that yield maximum return.

 The strategy behind cost savings will be first and foremost focused on redesigning and streamlining processes, strategic sourcing and energy savings.

 IT Governance will enable the IT enterprise to maximize cost savings.

 We will seek as much campus-wide feedback as is feasible.

Appendix C – Approach Our committee sought opportunities for cost savings while maintaining and improving our IT capabilities. In other words, we kept a keen eye managing the natural tension between efficiency and

effectiveness. The following ideas guided our approach:

 Our approach will insure responsiveness to IT needs of all units; we are not seeking a one-sizefits-all approach, as needs across units differ.

 Input for identifying cost saving initiatives will be based primarily on the MORT IT reports, input from the IT Community as represented in the MORT IT Org report Appendix A, input that was gathered in late Fall from the sustainability web site and input gathered recently through CITP feedback mechanisms.

 Our approach will be to recommend and define cost saving or revenue generating initiatives, identify potential impacts, and establish high level cost/revenue estimates for proposed initiatives.

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Appendix E – Review Process Our subcommittee was charged with working quickly and carefully. All members were asked to complete a pre-reading assignment prior to our first meeting. The goal of the pre-reading was to familiarize all subcommittee members with bodies of work that have already been done in the IT domain and to become aware of the recommendations that were collected through the Management Operations Review Team (MORT) efforts and the Sustaining New Synergies web feedback process. This activity allowed a very diverse group to start with a common information base. In our first meeting, we used the pre-reading and professional experience of the IT personnel in the group to generate a list of high potential initiatives. We discussed the initiatives in terms of 1) potential financial impact 2) viability to implement and 3) timeliness.

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