«Forms Approved Through 08/31/2018 Instructions for PHS 2590 Revised 03/2016 OMB No. 0925-0002 TABLE OF CONTENTS Notable and Upcoming Changes 1. ...»
The due date for these progress reports is determined by the awarding agency. Recipients access a website to determine when progress reports are due. The Office of Policy for Extramural Research
Administration, OER, National Institutes of Health (NIH) hosts the website located at:
http://era.nih.gov/commons/quick_queries/index.cfm#progress. Recipients are responsible for periodically checking the list, which is updated on/around the 30th of each month. In addition to this website, e-mail reminders are sent to the PI.
For recipient institutions and PIs registered in the eRA Commons, the progress report due information is available in the Commons Status system. Commons-registered institutions and PIs also have access to pre-populated face pages for the PHS 2590 Progress Report via Status. For more information on the Commons, see: https://commons.era.nih.gov/commons/index.jsp.
This section contains additional instructions, a substitute budget page, Trainee Diversity Report page and Trainee Report Tables 12A and 12B to be used to request continuation (noncompeting) support under the PHS institutional Kirschstein-NRSA as well as non-NRSA programs. Follow both sets of instructions in preparing the progress report only if the non-NIH agency has provided guidance to do so.
5.1 Specific Instructions 5.1.1 Face Page Items 1-5.
Follow instructions (Items 1-5).
Item 6. Human Subjects In many instances, trainees supported by institutional training grants will be participating in research projects for which the Institutional Review Board (IRB) review of human subjects is complete or an exemption is designated.
This review or exemption designation is sufficient, providing the research would not be substantially modified by participation of a trainee. The appropriate grants must be identified along with their IRB review dates or exemption designation. If space is insufficient in Item 6a, indicate "Next Page" and provide the information on a plain sheet of paper after the Face Page.
If the applicant organization has an approved Federal Wide Assurance or Multiple Project Assurance on file with the Office for Human Research Protections (OHRP) but, at the time of progress report, plans for the involvement of human subjects are so indefinite that IRB review and approval are not feasible, check "Yes" and insert "Indefinite" at Item 6a. If an award is made, human subjects may not be involved until a certification of the date of IRB approval, or a designation of exemption, has been submitted to the PHS awarding component.
Item 7. Vertebrate Animals In many instances, trainees supported by institutional training grants will be participating in research projects for which the Institutional Animal Care and Use Committee (IACUC) review is complete.
This review is sufficient, providing the research would not be substantially modified by participation of a trainee. The appropriate grants must be identified along with the current IACUC review dates. IACUC PHS 2590 22 approval must have occurred within the past three years to be considered current. If space is insufficient in Item 7, indicate "Next Page" and provide the information on a plain sheet of paper after the Face Page.
Check "Yes" and insert "Indefinite" at Item 7 if the applicant organization has an approved Animal Welfare Assurance on file with Office of Laboratory Animal Welfare (OLAW), but at the time of progress report, plans for the involvement of vertebrate animals are so indefinite that IACUC review and approval are not feasible. If an award is made, vertebrate animals may not be involved until a verification of the date of IACUC approval has been submitted to the PHS awarding component.
The institution must ensure that trainees are enrolled in the institution’s animal welfare training and occupational health and safety programs for personnel who have contact with animals, as appropriate.
It is also the institution’s responsibility to ensure that trainees are properly supervised when working with live vertebrate animals.
Item 9. Inventions and Patents Not applicable.
Item 13. Applicant Organization Certification and Acceptance For Kirschstein-NRSA institutional training grants, the signature of the official signing on behalf of the institution also assures that postdoctoral trainees have been informed of payback requirements associated with the Kirschstein-NRSA program.
5.1.2 Next Budget Period
FORM PAGE 2 The policy concerning tuition, fees and health insurance for Kirschstein-NRSA training grants is described in NOT-OD-10-073. For non-NRSA training grant programs, refer to the FOA for instructions about budget reporting.
Use the Kirschstein-NRSA substitute budget page, and follow the instructions below, to request direct costs for the next budget period. Any additional information should be provided on Form Page 3.
Stipends Enter the number of trainees and stipend amount for each trainee. Identify, by name, all trainees to be continued and new trainees to whom a commitment has been made for the next budget period.
Tuition and Fees (excluding Health Insurance) Institutions are referred to the policy for funding of tuition, fees, and health insurance at NOT-OD-10In this category, itemize tuition and individual fees only. If tuition varies (e.g., in-state, out-of-state, student status, or dual-degree program), identify these separately. Tuition at the postdoctoral level is limited to that required for specified courses. Tuition and fees may be requested only to the extent that the same resident or nonresident tuition and fees are charged to regular non-Federally-supported students and postdoctoral fellows.
Trainee Travel State the purpose of any travel; give the number of trips involved, the destinations, and the number of individuals for whom funds are requested. Justify foreign travel in detail, describing its importance to the training experience.
PHS 2590 23 Training Related Expenses (including Health Insurance) Funds to defray other costs of training, such as health insurance (self-only or family, as applicable), staff salaries, consultant costs, equipment, research supplies, staff travel, etc., are requested as a lump sum based on the predetermined amount per predoctoral and postdoctoral trainee. Enter the total dollar figure only.
While health insurance is included as part of this category and will be awarded as a lump sum based on the new policy, the actual costs of applicable self-only or family health insurance for potential trainees should be separately identified in the budget.
5.1.3 Budget Justification
FORM PAGE 3 Indicate whether all stipends awarded for the current budget period will be used and explain any estimated unexpended balance. Explain any rebudgeting from trainee positions (stipends) into tuition and fees that has occurred in the current budget period, including the number of trainee positions (predoctoral and postdoctoral) and the estimated dollar figure that was rebudgeted during the budget period being reported. In addition, if rebudgeting is planned in the upcoming budget period, include similar information on those plans as well.
5.1.4 Biographical Sketch
BIOGRAPHICAL SKETCH FORMAT PAGEProvide biographical sketches only for newly added training faculty.
5.1.5 Other Support Not applicable.
5.1.6 Progress Report Summary FORM PAGE 5 Use the following instructions to prepare a progress report, which provides a presentation of the accomplishments and changes in the training program during the reporting period, following the outline below: For recipients submitting the first progress report since award of a grant renewal, the reporting period should include all months since submission of the renewal application.
A. Training Program
1. Provide a description of the training objectives and goals for the reporting period. Highlight progress in implementation and developments or changes that have occurred. Note any difficulties encountered by the program. Describe changes in the program for the next budget period, including changes in training faculty and significant changes in available space and/or facilities. Include, as appropriate, a description of how the following elements aid in
strengthening and realizing the objectives and goals of the program:
• the external advisory committee(s),
• any significant new training content, procedures or experiences,
• NIH recipients: the use of Individual Development Plans (IDPs) in managing the training of predoctoral and postdoctoral trainees. (Actual IDPs should not be included; see NOTOD-14-113 and NOT-OD-13-093 for additional information.) PHS 2590 24
2. Describe the nature of the instruction in the responsible conduct of science and the extent of trainee and faculty participation during the last budget period. Include a description of any enhancements and/or modifications to the five instructional components from the plan described in the awarded application. Specific training faculty members who were contributors to formal instruction in responsible conduct of research during the last budget period must be named. (Additional detailed guidance on this requirement is found in Part III, Section 1.16 of the Supplemental Grant Instructions for All Competing Applications and Progress Reports.)
3. Describe activities related to recruitment and retention of trainees from diverse groups.
4. If trainees took part in research involving select agents with faculty participating in the training program, address the requirements described in Section 2.6.D., Plans – Select Agent Research.
B. Study Subjects Provide data using the inclusion enrollment form(s) (described in Section 2.6.D., Plans – Human Subjects above) only if the trainees have participated in research involving human subjects that has not been reported within the progress report of another PHS-supported project.
1. Update the data on trainees supported by the training grant in Table 8A, 8B, and/or 8C, as applicable, to reflect new appointments and other changes that have occurred over the reporting period. For trainees who have left the program, and those trainees who have completed their training during this reporting period, indicate the degree earned and the nature of their current positions. Include the name of the institution, type, research involvement, and any other relevant information. Do not include data that is more than 10 years old.
Recipients with NIH institutional training grant awards with specified activity codes are required to provide program statistics in Table 8A, indicating the percentage of students admitted for study who successfully attain a doctoral degree, and the average time between the beginning of graduate study and the receipt of a doctoral degree (not including any leaves of absence).
NIH activity codes affected by this requirement are: D43, TU2, T15, T32, T37, T90, U2R, U90, and U54/TL1.
2. Use the Trainee Diversity Report format page to report on the diversity of the trainees supported by this grant during the reporting period. Enter the Grant Number including support year reported, the Training Grant Title, and Total Number of Trainees Appointed during the reporting period. In Part A of the report, indicate for all trainees the numbers that fall into each ethnic and racial category. The number of multi-racial trainees will be entered into the row “more than one race.” Normally, the unknown or not-reported categories will not be needed.
In Part B of the report, indicate for “Hispanic or Latino” trainees the numbers that fall into each racial category. In Part C of the report, indicate the number of Trainees with Disabilities or are from Disadvantaged Backgrounds. Definitions of the indicated racial and ethnic categories are described in the competing application instructions.
3. Include a paragraph that describes the research project and course work of each trainee supported during the reporting period, as well as any conference presentations, honors, fellowships, etc.
4. List the titles and complete references (author(s), journal or book, year, page number) of all trainee publications not previously reported, including those by former trainees still in research training. This includes manuscripts submitted or accepted for publication.