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«Forms Approved Through 08/31/2018 Instructions for PHS 2590 Revised 03/2016 OMB No. 0925-0002 TABLE OF CONTENTS Notable and Upcoming Changes 1. ...»

-- [ Page 1 ] --

U.S. Department of Health and Human

Services

Public Health Service

Non-Competing Continuation Progress Report (PHS 2590)

Forms Approved Through 08/31/2018

Instructions for PHS 2590

Revised 03/2016 OMB No. 0925-0002

TABLE OF CONTENTS

Notable and Upcoming Changes

1. Continuation Progress Report

1.1 Continuation Progress Reports for Other PHS Agencies

1.2 Submission of Progress Report for NIH Recipients

1.3 GrantsInfo, OER, National Institutes of Health

1.4 Paperwork Burden

1.5 Registration Reminders

1.5.1 DUNS Registration for the Recipient Organization & Subaward/Consortium Organizations

1.5.2 System for Award Management (SAM) Registration for the Recipient Organization... 4

2. General Instructions for Preparing Progress Reports

2.1 Face Page

2.2 Detailed Budget for Next Budget Period (Not Applicable to SBIR/STTR Fast-Track Phase II Applications)

2.3 Budget Justification (Not Applicable to SBIR/STTR Fast-Track Phase II Applications)........... 10

2.4 Biographical Sketch

2.5 Other Support

2.6 Progress Report Summary

2.7 Checklist

2.8 All Personnel Report

3. General Information

3.1 Collection of Personal Demographic Data

3.2 Government Use of Information Under Privacy Act

3.3 Information Available to the Program Director(s)/Principal Investigator(s) (PD/PIs)................ 18

3.4 Information Available to the General Public

3.5 Access to Research Data

4. Additional Instructions for Preparing PHS 2590 Continuation Career Development Award (CDA) Progress Reports - Not Applicable to NIH and AHRQ

4.1 Specific Instructions

4.1.1 Detailed Budget for Next Budget Period

4.1.2 Biographical Sketch

4.1.3 Other Support

4.1.4 Progress Report Summary

4.1.5 Study Subjects

4.1.6 Checklist

4.1.7 All Personnel Report

PHS 2590 ii

5. Additional Instructions for Preparing a Progress Report for an Institutional Research Training Grant, Including Ruth L. Kirschstein National Research Service Awards - Not Applicable to NIH and AHRQ

5.1 Specific Instructions

5.1.1 Face Page

5.1.2 Next Budget Period

5.1.3 Budget Justification

5.1.4 Biographical Sketch

5.1.5 Other Support

5.1.6 Progress Report Summary

5.1.7 Checklist

5.1.8 All Personnel Report

6. Additional Instructions for Preparing a Progress Report for an SBIR/STTR Award - Not Applicable to NIH and AHRQ

6.1 SBIR/STTR Fast-Track Phase II Applications

PHS 2590 iii Notable and Upcoming Changes As detailed in Guide Notice NOT-OD-15-005, NIH has transitioned to a new module within the eRA Commons known as the Inclusion Management System (IMS) for reporting sex/gender, race, and ethnicity information as required by the NIH Policy on the Inclusion of Women and Minorities in Clinical Research. The previous system, known as the Population Tracking System, was retired in July 2014.

NIH recipients submitting paper progress reports must now use the PHS Inclusion Enrollment Report format to report inclusion data.

As indicated in NIH Guide Notices NOT-OD-13-035, NOT-OD-14-026, and NOT-OD-14-092, the RPPR is now required for all NIH awards. NIH continues development of the RPPR for the final progress report and for administrative extensions (Type 4s; e.g., SBIR/STTR Fast-Track Phase II applications) and will continue to update the community as progress is made.

All AHRQ recipients, exclusive of recipients of multi-year funded awards (awards in which the budget and project periods are the same and are longer than 12 months), will have the ability to use the eRA commons RPPR module beginning October 19, 2014. Effective January 1, 2015, AHRQ will require use of the RPPR module for all awards except multi-year funded awards. See Guide Notices NOT-HSand NOT-HS-14-003.

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CDC, FDA and IHS do not use the RPPR for progress reports at this time.

In accordance with Guide Notice NOT-OD-12-160, NIH recipients submitting paper PHS 2590 progress reports (rare cases) are required to provide a My NCBI generated PDF list of publications as part of the progress report. The My NCBI PDF report will serve as Section 2.6.E., Publications.

For SBIR/STTR Fast-Track Phase II applications (SBIR/STTR Fast-Track Phase I final progress reports), follow the instructions in this document in Section 6.

Final Progress Report instructions are relocated to: http://grants.nih.gov/finalreport.pdf.

Please note the following mailing address change for NIH PHS 2590 progress reports:

Division of Receipt and Referral Center for Scientific Review National Institutes of Health 6701 Rockeledge Drive, Room 2040, MSC 7720 Bethesda, MD 20894-7720 (for regular or US Postal Service Express Mail) Bethesda, MD 20817 (for other courier/express mail delivery only) PHS 2590 1

1. Continuation Progress Report Progress reports are required to continue support of a PHS grant for each budget year within a competitive segment. The PHS 2590 may also be used for more frequent reporting requirements such as interim reporting. Instructions for submitting a Final Progress Report, required for any grant that is terminated, are found at http://grants.nih.gov/finalreport.pdf. For more information on the PHS 2590, contact Grants Information at GrantsInfo@nih.gov or call (301) 435-0714.





For all NIH awards (with the exception of non-competing Type 4s), the annual progress report must be submitted electronically through the eRA Commons electronic Research Performance Progress Report (RPPR) module. Do not use the PHS 2590 for any NIH annual progress report; any such report submitted on the PHS 2590 will not be accepted, and the recipient will be required instead to submit using the RPPR. Guidance on RPPR submission is documented in the NIH RPPR Instruction Guide found at: http://grants.nih.gov/grants/rppr/rppr_instruction_guide.pdf.

All AHRQ recipients, exclusive of recipients of multi-year funded awards (awards in which the budget and project periods are the same and are longer than 12 months), will have the ability to use the eRA commons RPPR module beginning October 19, 2014. Effective January 1, 2015, AHRQ will require use of the RPPR module for all awards except multi-year funded awards. See Guide Notices NOT-HSand NOT-HS-14-003. Recipients of AHRQ multi-year funded awards should continue to use the PHS 2590 and any specific instructions in the Notice of Award.

CDC, FDA and IHS do not use the RPPR for progress reports at this time.

For SBIR/STTR Fast-Track Phase II applications (SBIR/STTR Fast-Track Phase I final progress reports), follow the instructions in this document in Section 6.

For NIH, the PHS 2590 will continue to be used only for non-competing Type 4 progress reports and/or more frequent reporting requirements as indicated in specific terms of award. These paper NIH progress reports must be submitted in hard copy to the centralized mailing address below, in

accordance with the special instructions indicated in the Notice of Award:

Division of Receipt and Referral Center for Scientific Review National Institutes of Health 6701 Rockeledge Drive, Room 2040, MSC 7720 Bethesda, MD 20894-7720 (for regular or US Postal Service Express Mail) Bethesda, MD 20817 (for other courier/express mail delivery only) Phone Number: (301) 435-0715 Note that throughout these instructions are references to “competing application instructions.” “Competing application instructions” means either the SF424 (R&R) Application Guides (http://grants.nih.gov/grants/how-to-apply-application-guide.htm), or the PHS 398 Grant Application (http://grants.nih.gov/grants/funding/phs398/phs398.html).

1.1 Continuation Progress Reports for Other PHS Agencies While other PHS awarding agencies use these same progress report forms, some may have application requirements that are different from those for NIH recipients. For agency specific instructions for AHRQ, CDC, FDA and IHS, refer to the terms and conditions of the Notice of Award (NoA) or their website listed in the table below.

References to the NIH Grants Policy Statement (NIHGPS) throughout these instructions apply only to NIH and not to the other PHS awarding agencies. The agencies listed below follow the Department of

–  –  –

1.2 Submission of Progress Report for NIH Recipients

NIH recipients can determine which progress reports are due through the website located at:

http://era.nih.gov/commons/quick_queries/index.cfm#progress. NIH recipients are responsible for periodically checking the list, which is updated on or around the 30th of each month. In addition to this website, automatic e-mail notifications are sent to the PD/PI.

Progress report due dates are also available in the eRA Commons Status system. For more information on the Commons, see: https://commons.era.nih.gov/commons/index.jsp.

For those few programs where a paper PHS 2590 is still used, NIH recipients submitting these reports are required to submit the completed, signed original PHS 2590 to the Division of Receipt and Referral.

Copies are not necessary. Do not bind or staple the original. You may substitute computergenerated facsimiles for any of the forms. Substitute forms should be printed in black ink, and maintain the exact wording and format of the government-printed forms, including all captions and spacing. Any questions on completing this continuation progress report should be directed to the awarding component. The forms, in Adobe Acrobat and Microsoft Word, can be downloaded from the NIH web site at http://grants.nih.gov/grants/forms.htm.

Use English only and avoid jargon. If terms are not universally known, spell out the term the first time it is used and note the appropriate abbreviation in parentheses. The abbreviation may be used thereafter.

Prepare the progress report single-sided and single-spaced. NIH requires the use of Arial, Helvetica, Palatino Linotype or Georgia typeface, a black font color and a font size of 11-points or larger. A symbol font may be used to insert Greek letters or special characters; the font size requirement still applies.

These fonts will conform to appropriate formatting specifications. The progress reports must be clear and readily legible. Figures, charts, tables, figure legends, and footnotes may be smaller in size but must be black ink, readily legible, and follow the font typeface requirement.

An incomplete or incorrectly prepared continuation progress report may result in a delay in award of funds.

1.3 GrantsInfo, OER, National Institutes of Health NIH Grants Information is a communications resource service for NIH grant-related inquiries. The email address is: GrantsInfo@nih.gov. The phone number is (301) 435-0714, TTY (301) 451-5936.

The NIH grants Web site is at http://grants.nih.gov/grants/oer.htm.

PHS 2590 3

1.4 Paperwork Burden Public reporting burden for this collection of information is estimated to 15 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a currently valid OMB control number. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: NIH, Project Clearance Branch, 6705 Rockledge Drive, MSC 7974, Bethesda, MD 20892ATTN: PRA (0925-0002). Do not send progress reports to this address.

1.5 Registration Reminders 1.5.1 DUNS Registration for the Recipient Organization & Subaward/Consortium Organizations A Data Universal Numbering System (DUNS) number is required for all progress reports-paper and electronic-and must be obtained prior to submission. For organizations that already have multiple DUNS numbers, one DUNS number should be selected by an AOR and used consistently for all submissions. The AOR should be consulted to determine the appropriate number to use.



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